2006 Vending Package

DC CARIBBEAN CARNIVAL, INC.
4809-A Georgia Avenue, N.W.
Suite 112
Washington, D.C. 20011
Main Phone: (202)726-2204
Main Fax: (202) 726-8221
e-mail:dccarnival
www.dccaribbeancarnival.com

EXECUTIVE COMMITTEE

ROLAND A. BARNES
President

LOUGHTON B. SARGEANT
Executive Director

CLAUDE O. BARRINGTON, Esq.
Vice President & Acting Treasurer

MARK KENDAL
Asst. Secretary

CHRIS A. TOUSSAINT
Public Relations Officer

ANGELA VANNEIL
Asst. Public Relations Officer

KEITH S. PREDDIE, PE
Board Member

JEFFREY SMITH
Parade Coordinator

EMLYN HAREWOOD
Pan Jam Coordinator

ADVISORY MEMBERS

ERNEST SKINNER
Chairman

JIM GRAHAM
Ward 1 Council Member

ADRIAN FENTY
Ward 4 Council Member

JOHN BLAKE

TONY CARR

ROYSTON DESOUZA

ADDIE GREEN

DR. BILL HASSON

CECIL B. J. LOCKHART

VON MARTIN

NEIL MATTEI

DR. CLAIRE NELSON

KOJO NNAMDI

G. GODWIN OYEWOLE, Esq.

DR. KEITH WARNER

April 7, 2007

Dear Sir/Madam:

DC Caribbean Carnival, Inc. would like to thank all the Vendors who participated in the 2006 Caribbean Carnival celebration(s), and we look forward to your support and participation in this year’s (2007) celebration.

This year is our 15th Anniversary, and our events will take place on June 23-24, in the “De Savannah” at Banneker Field. We would appreciate any feedback you may have in making our 15th Anniversary celebration/festival (2007) very successful. A mandatory meeting with food vendors will be scheduled with DC Health Department, and adequate notice will be given

Now that arrangements have been finalized, we can move forward with our vending registration. Attached is our Registration Package, please read it over carefully, fill out all the forms, and return it no later than by the deadline dates indicated in the package, with your full payment. No partial payments are allowed. Vendors are encouraged to register early since spaces will be distributed in the order in which the payments are received, on a first come first serve basis.

Vendors will not be allowed into the Banneker Field on either day of the celebration(s), unless prepaid.

Please feel free to contact us at your earliest convenience with any suggestions, and/or clarification at our office (202) 726-2204. You can also reach us via e-mail at dccarnival@yahoo.com

We thank you for your continued support and we look forward to working with you this year.

Yours truly,

DC Caribbean Carnival Committee
Vending Coordinator

DC CARIBBEAN CARNIVAL, INC.
4809-A Georgia Avenue, N.W.
Suite 112
Washington, D.C. 20011
Main Phone: (202)726-2204
Main Fax: (202) 726-8221
e-mail:dccarnival
www.dccaribbeancarnival.com

D.C. CARIBBEAN CARNIVAL
June 23 – 24, 2007
VENDOR INFORMATION PACKAGE

Our Annual Carnival Parade will be held on Saturday, June 23, 2007 along Georgia Avenue from Missouri Avenue to Barry Place. The DC Festival site will be located at Banneker Field located on Georgia Avenue at Barry Place directly across from historical Howard University. On Sunday June 24, 2007, we will have live entertainment in the “De Savannah” from 2:00 p.m. to 7:00 p.m. Vending spaces for the weekend (Saturday and Sunday) are being reserved on a first come first serve basis.

NOTE: ALL VENDORS AUTHORIZED BY DCCC TO VEND AT “DE SAVANNAH” WILL BE PROVIDED WITH ALL NECESSARY PERMITS AND VENDING BADGES. ALL UNAUTHORIZED VENDORS WILL BE ASSESSED A FINE BY THE DC DEPARTMENT OF CONSUMER AND REGULATORY AFFAIRS AND WILL BE REMOVED IMMEDIATELY FROM THE FESTIVAL SITE BY THE DC METROPOLITAN POLICE.

FOOD:
All food vendors must comply with the District of Columbia Health Department Regulation. A copy of the regulation is included in this package. NOTE: All Beverages must be sold in cups.

PLEASE NOTE: ALL FOOD VENDORS MUST DEMONSTRATE PAST VENDING EXPERIENCE WITH SIMILAR FESTIVALS.

FEES:
The vending fee will be assessed at a weekend rate for Food, Craft and Ice Cream Booths, and is as follows: Please note there will be NO PERMITS for one day of vending.
Weekend Rate ONLY: (Saturday & Sunday)

DEADLINE DATES

FOOD

CRAFTS

ICE CREAM

SPACE

April 1 – May 1 $900.00 $550.00 $550.00
10’ x 10’

May 2 – May 20 $1,000.00 $600.00 $600.00

May 21 – June 5 $1,100.00 $650.00 $650.00

June 6 – June 17 $1,200.00 $700.00 $700.00

Absolutely No Booth application will be accepted after June 16, 2007, nor will there be booths sold on the Days of the Event.

There is a clean up fee of $100.00 ($50.00 per day for each booth space), payable by money order at the time of application. This fee will be refunded after DCCC inspect your vending space and declare the space clean and neat. The Refund will be submitted upon inspection after the festival ends, depending upon the cleanliness and neatness of your vending space. (All trash must be placed in the dumpsters located at the site.) Vending space furnished by DCCC is 20’ x 10’ each for food and 10’ x 10’ for Craft and Ice Cream (Fees include permits, badges, cost for use of propane tanks, certification of fireproof tents, etc.).

NEEDED INFORMATION:
At the time of application, each vendor must submit the following:
1. The number and size of propane tanks you will be using.

2. The number and size of portable generators you will be using.
3. Copy or proof of your “Certificate of Flame Resistance” for the cover (tent or tarpaulin) you will be using.
4. Number of support staff you will have in your area.
5. Number of covers (tents) you will be using.
6. Number of tables you will be using.

REGISTRATION DEADLINE:
THE DEADLINE FOR BOOTH REGISTRATION varies this year (2007) and is as follows:

DEADLINE DATES

FOOD

CRAFTS

ICE CREAM

SPACE

April 1 – May 1 $900.00 $550.00 $550.00
10’ x 10’

May 2 – May 20 $1,000.00 $600.00 $600.00

May 21 – June 5 $1,100.00 $650.00 $650.00

June 6 – June 17 $1,200.00 $700.00 $700.00

All Applications and Fees must be received in DCCC’s Office on the deadline date (postmarked) to receive the price indicated per deadline date. Please Note: No Applications will be accepted after June 17, 2007.

PAYMENT FORM:
A Money order or cashiers check for the full amount must accompany the application. Applicants not selected to vend during our carnival will get their payments refunded. ABSOLUTELY NO PERSONAL CHECKS WILL BE ACCEPTED. Please make your money order or cashiers check payable To DC Caribbean Carnival, Inc.
Mail To:     DC Caribbean Carnival, Attn: Vending Department
               4809-A Georgia Avenue, N.W., Suite 112
               Washington, D.C. 20011

ITEMS ALLOWED/NOT ALLOWED:

• All items sold are restricted to those listed on the participant’s application and accepted by DCCC. D.C. Caribbean Carnival, Inc. determines the on-sight location of all participants in the festival. D.C. Caribbean Carnival, Inc. and the District of Columbia Department of Consumer and Regulatory Affairs reserve the right to remove from the festival any person or product not in compliance with the rules pertaining to the “family atmosphere” of the festival, or for misrepresentation of their offerings.
• Vendors shall not be permitted to sell or consume ALCOHOLIC BEVERAGES; Violators of this rule will be arrested and/or fined by the D.C. Metropolitan Police.
• NO BEVERAGES shall be sold in BOTTLES.

NOTE: THE SALE OF UNAUTHORIZED CDs, TAPES AND VIDEOS IS STRICTLY PROHIBITED. ANY VENDOR FOUND IN VIOLATION WILL HAVE THEIR MERCHANDISE CONFISCATED BY DISTRICT OF COLUMBIA OFFICIALS, AND IS SUBJECT TO ARREST BY THE DISTRICT OF COLUMBIA OFFICIALS OR DC. METROPOLITAN POLICE.

• All Vendors will be Stationary.
• NO VEHICLES ARE ALLOWED IN “DE SAVANNAH”: After each vendor has unloaded their goods, all vehicles WILL be removed off the festival site.
- ICE CREAM VENDORS: Absolutely NO ice cream trucks are allowed on the festival site.

SHUTDOWN TIME:
First call for closing down booths is @ 7:30 p.m.
By 8:00 p.m. all fires must be extinguished.
By 8:30 p.m. all sales must cease.

LICENSE/INSURANCE:
Each vendor must submit a copy of his/her business license with his/her application.

TAXES:
Filing and payment of fees are the responsibility of each participant. All Vendors are responsible for submitting their tax forms to the District Tax Revenue Office. Please attach a copy of your completed Tax forms (which is included) to us with your Registration Package.

Vendors, who participated in our 2006 festivities, or any year previous, must file and pay their taxes before they are allowed to register in the 2007 Festival. Proof of filing and/or payment must be submitted with your application.

DISCLAIMER:
D.C. CARIBBEAN CARNIVAL, INC. SHALL NOT BE LIABLE FOR, AND ASSUMES NO RESPONSIBILITIES FOR PARTICIPANT’S FOOD/CRAFT/ICE CREAM-Specialty Drinks, etc. EQUIPMENT, INVENTORY, EMPLOYEES, REPRESENTATIVES, OR AGENTS OR FOR LOSS OR DAMAGE BY REASON OF FIRE, VANDALISM, THEFT, WATER, NATURAL DISASTER, OR ANY OTHER SOURCE WHATSOEVER.

IMPORTANT NOTICE TO ALL VENDORS: THE DISTRICT OF COLUMBIA GOVERNMENT IS PREPARED TO TAKE LEGAL ACTION AGAINST ANY VENDORS CONDUCTING SALE OF ANY FOOD OR MERCHANDISE ALONG GEORGIA AVENUE, THE PARADE ROUTE, AND ON BARRY PLACE AND NINTH STREET, NW. VENDORS ARE ALSO REMINDED THAT THE SALE OF FOOD AND MERCHANDISE IS LIMITED TO THE BANNEKER SITE, WHICH WILL BE UNDER THE EXCLUSIVE CONTROL OF DC CARIBBEAN CARNIVAL, INC. ONLY AUTHORIZED VENDORS WILL BE ALLOWED TO VEND IN THE BANNEKER SITE.

CRAFT VENDORS: PLEASE NOTE THAT DC CARIBBEAN CARNIVAL WILL NOT TOLORATE THE UNLAWFUL SALE OF UNAUTHORIZED CDs, TAPES AND VIDEOS, WHICH ARE STRICTLY PROHIBITED. ANY VENDOR FOUND IN VIOLATION WILL HAVE THEIR MERCHANDISE CONFISCATED BY DISTRICT OF COLUMBIA OFFICIALS, AND IS SUBJECT TO ARREST BY THE DISTRICT OF COLUMBIA OFFICIALS OR DC. METROPOLITAN POLICE.

INFORMATION:
If you have any questions or need additional forms, please contact our Headquarters at (202) 726-2204, . The e-mail addresses are: dccarnival

IMPORTANT NOTICE: DUE TO THE OVERWHELMING RESPONSE FOR VENDING SPACES THIS YEAR (2007), DCCC RECOMMENDS THAT YOU REGISTER IMMEDIATELY.

DC CARIBBEAN CARNIVAL, INC.
4809-A Georgia Avenue, N.W.
Suite 112
Washington, D.C. 20011
Main Phone: (202)726-2204
Main Fax: (202) 726-8221
e-mail:dccarnival
www.dccaribbeancarnival.com

D.C. CARIBBEAN CARNIVAL, INC.
(A Non-Profit Organization)

ACCEPTANCE AGREEMENT

I,_________________________________________________________________ , being the owner/operator
(Please print your name)

of_________________________________________________________________ , have read and understood
(Please print the name of your business)

the _______ FOOD, _______CRAFT or _______ICE CREAM Application form and Vendor Information Sheet.

I agree to abide by the rules and deadlines imposed by DC Caribbean Carnival, Inc., and I understand that if I do not abide by these rules and deadlines, my business will not be allowed to vend during DCCC’s 2007 festival.

I am applying for a ‚ Food; ‚ Craft; or ‚ Ice Cream or Specialty Drinks, etc. Vending space for the following Weekend days:

‚ Saturday, and Sunday, June 23 & 24, 2007

Signature Date

PLEASE COMPLETE AND RETURN THIS FORM WITH YOUR FOOD OR CRAFT APPLICATION FORM.

DC CARIBBEAN CARNIVAL, INC.
4809-A Georgia Avenue, N.W.
Suite 112
Washington, D.C. 20011
Main Phone: (202)726-2204
Main Fax: (202) 726-8221
e-mail:dccarnival
www.dccaribbeancarnival.com

D.C. CARIBBEAN CARNIVAL, INC.
(A Non-Profit Organization)

DISCLAIMER ACCEPTANCE AGREEMENT

I,_____________________________________________________________ , being the owner/operator
(Please print your name)

of _____________________________________________________________, have read, understood,
(Please print the name of your business)

and Agree that DC CARIBBEAN CARNIVAL, INC. shall not be liable NO for and assumes

Responsibilities for my (Vendor/Participant’s) Food/Craft/Ice Cream-Specialty Drinks Equipment,

Inventory, Employees, Representatives, or Agents, or For Loss or Damage by Reason of Fire,

Vandalism, Theft, Water, Natural Disaster, or Any Other Source Whatsoever for the 2007 Festival.

_________________________________________________________ _________________
Signature Date

PLEASE COMPLETE, AND RETURN THIS FORM WITH YOUR FOOD, CRAFT, or ICE CREAM – Specialty Drinks, etc. APPLICATION FORM.

DC CARIBBEAN CARNIVAL, INC.
4809-A Georgia Avenue, N.W.
Suite 112
Washington, D.C. 20011
Main Phone: (202)726-2204
Main Fax: (202) 726-8221
e-mail:dccarnival
www.dccaribbeancarnival.com

FOOD VENDOR APPLICATION
20’ x 10’ Booth Space (Rental rate per space)

Deadlines: Weekend Rate ONLY (Saturday & Sunday)
April 1 – May 1	$900.00
May 2 – May 20	$1,000.00
May 21 – June 5	$1,100.00
June 6 – June 17	$1,200.00

Name of Business: _________________________________________________________________________

Name of Owner: ___________________________________________________________________________

Business Address: _________________________________________________________________________
                                         Street                                                            Apt. #
                         _________________________________________________________________________
                                         City                                     State                   Zip

Business Tax ID: ____________________________________________________ (Tax ID # or Social Sec. #)

Telephone #’s: Please List all phone/fax numbers (day, evening and cell).

_______________________________ ________________________________ Day Evening

_______________________________ ________________________________ Cell Fax

E-mail Address:____________________________________________________________________________
Experience: Please state your history of participating in other similar events. If additional space is needed, please attach a separate sheet. DO NOT LEAVE THIS AREA BLANK.

Name of Event Date(Month/Year)

________________________________________________________ ____________________________

PLEASE LIST THE FOLLOWING INFORMATION,
AND SUBMIT WITH YOUR FOOD VENDOR APPLICATION

1. The Number and size of Propane Tanks you will be using.

Amount_______ Size ________

__________________________________________________________________________________________

2. The Number and Size of Portable Generators you will be using.

Amount_______ Size ________

__________________________________________________________________________________________

3. Number of Support Staff you will have in your Area.

Amount_______

__________________________________________________________________________________________

4. Number of Covers (tents) you will be using.

Amount_______

SUBMIT A COPY OR PROOF OF YOUR “CERTIFICATE OF FLAME RESISTANCE” FOR THE COVER (tent or tarpaulin) YOU WILL BE USING.

__________________________________________________________________________________________

5. Number of Tables you will be using.

Amount_______

Please DO NOT LEAVE THIS PAGE BLANK. If you do, your form will be returned, and your application will be rejected!

Food Items To Be Sold Price Range

________________________________________________________ ____________________________

NOTE: All food vendors are required to attend a pre-festival meeting with the District of Columbia Department of Health. Attendance is mandatory!!! This mandatory meeting is potentially schedule to take place on Tuesday, June 21, 2007!

DC CARIBBEAN CARNIVAL, INC.
4809-A Georgia Avenue, N.W.
Suite 112
Washington, D.C. 20011
Main Phone: (202)726-2204
Main Fax: (202) 726-8221
e-mail:dccarnival
www.dccaribbeancarnival.com

CRAFT VENDOR APPLICATION
1 0’ x 10’ Booth Space (Rental rate per space)

Deadlines: Weekend Rate ONLY (Saturday & Sunday)
April 1 – May 1	$550.00
May 2 – May 20	$600.00
May 21 – June 5	$650.00
June 6 – June 17	$700.00

Name of Business: _________________________________________________________________________

Name of Owner: ___________________________________________________________________________

Business Tax ID: ____________________________________________________ (Tax ID # or Social Sec. #)

Telephone #’s: Please List all phone/fax numbers (day, evening and cell).

_______________________________ ________________________________ Day Evening

_______________________________ ________________________________ Cell Fax

Name of Event Date(Month/Year)

________________________________________________________ ____________________________

PLEASE LIST THE FOLLOWING INFORMATION,
AND SUBMIT WITH YOUR CRAFT VENDOR APPLICATION

1. The Number and size of Propane Tanks you will be using.

Amount_______ Size ________

__________________________________________________________________________________________

2. The Number and Size of Portable Generators you will be using.

Amount_______ Size ________

__________________________________________________________________________________________

3. Number of Support Staff you will have in your Area.

Amount_______

__________________________________________________________________________________________

4. Number of Covers (tents) you will be using.

Amount_______

SUBMIT A COPY OR PROOF OF YOUR “CERTIFICATE OF FLAME RESISTANCE” FOR THE COVER (tent or tarpaulin) YOU WILL BE USING.

__________________________________________________________________________________________

5. Number of Tables you will be using.

Amount_______

Please DO NOT LEAVE THIS PAGE BLANK. If you do, your form will be returned, and your application will be rejected!

Food Items To Be Sold Price Range

________________________________________________________ ____________________________

DC CARIBBEAN CARNIVAL, INC.
4809-A Georgia Avenue, N.W.
Suite 112
Washington, D.C. 20011
Main Phone: (202)726-2204
Main Fax: (202) 726-8221
e-mail:dccarnival
www.dccaribbeancarnival.com

ICE CREAM-Specialty Drinks (Smoothies, etc.) VENDOR APPLICATION
1 0’ x 10’ Booth Space (Rental rate per space)
Absolutely NOIce Cream trucks are allowed on the festival site.

Deadlines: Weekend Rate ONLY (Saturday & Sunday)
April 1 – May 1	$550.00
May 2 – May 20	$600.00
May 21 – June 5	$650.00
June 6 – June 17	$700.00

Name of Business: _________________________________________________________________________

Name of Owner: ___________________________________________________________________________

Business Tax ID: ____________________________________________________ (Tax ID # or Social Sec. #)

Telephone #’s: Please List all phone/fax numbers (day, evening and cell).

_______________________________ ________________________________ Day Evening

_______________________________ ________________________________ Cell Fax

Name of Event Date(Month/Year)

________________________________________________________ ____________________________

PLEASE LIST THE FOLLOWING INFORMATION,
AND SUBMIT WITH YOUR ICE CREAM-Specialty Drinks (Smoothies, etc.) VENDOR APPLICATION

1. The Number and size of Propane Tanks you will be using.

Amount_______ Size ________

__________________________________________________________________________________________

2. The Number and Size of Portable Generators you will be using.

Amount_______ Size ________

__________________________________________________________________________________________

3. Number of Support Staff you will have in your Area.

Amount_______

__________________________________________________________________________________________

4. Number of Covers (tents) you will be using.

Amount_______

SUBMIT A COPY OR PROOF OF YOUR “CERTIFICATE OF FLAME RESISTANCE” FOR THE COVER (tent or tarpaulin) YOU WILL BE USING.

__________________________________________________________________________________________

5. Number of Tables you will be using.

Amount_______

Please DO NOT LEAVE THIS PAGE BLANK. If you do, your form will be returned, and your application will be rejected!

Food Items To Be Sold Price Range

________________________________________________________ ____________________________

DC 2007 Health Department Guidelines for Food Service (Page 1)

DC 2007 Health Department Guidelines for Food Service (Page 2)

FIRE PREVENTION GUIDELINES

Fire hydrants shall be clear of obstructions within a radius of ten feet.
There shall be a 20-foot wide fire access from the fire lane to the fire hydrant.
Fire call boxes shall be clear of obstructions within a 5-foot radius.
No vending carts, stands, stages or any other structure or equipment shall be constructed or placed within five feet of a cross or connecting street or alley.
No vending carts, stands stages or any other structure or equipment shall in any way obstruct or impede the egress from any building.
A 20-foot fire lane shall be maintained throughout the entire area that is used for the festival. The centerline of the fire lane shall run exactly with the centerline of the street.
A copy of the site drawing shall be submitted to, and approved by the Fire Marshal. (THIS IS NOT APPLICABLE - Applies to DCCC).
Vendors using hazardous materials for cooking shall get special approval from the Fire Marshal.
1. Drawings are to be submitted to the Fire Prevention Division noting the location of vendors, type of cooking fuel, type of fire extinguishers (minimum 2A-10BC), name, address, and telephone number of the owner of the vending operation.
2. A copy of the approved drawings shall be with the vendor at all times.
The use of propane shall be limited to (1) One 20 pound bottle per appliance unless otherwise approved by the Fire Marshal.
Changing of propane bottles while the festival is open to the public is prohibited.
Gasoline powered generators shall have a built-in tank with a maximum tank capacity of three gallons.
Refueling of gasoline-powered generators while the festival is open to the public is prohibited.
Storage of additional gasoline on site is prohibited.
There shall be a 10-foot wide fire access for every 25 feet of vending space.